About the Personnel Assistant position

We are looking for a Personnel Assistant who will be responsible for clerical and administrative support in order to optimize workflow procedures in the office. You will act as a the primary point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

You're most likely wondering what are the everyday tasks of this position. Well, if you have great time management skills and paying attention to detail is a strong-suit, then you're well qualified. A simplified typical day would consist of greeting new and returning applicants and providing the necessary paperwork and materials - while also staying attentive to their needs. Once their documentation is complete, properly filing their sensitive information and then entering their status and data into our system. Following up with previous applicants, relaying updates and information to candidates, and maintaining a well organized workstation also are everyday required tasks.

Personnel Assistant responsibilities are:

  • Assists with employment process (e.g, filing and processing applications, applicant notification and follow, data entry, etc.) for the purpose of meeting all staffing requirements while complying with established guidelines.

  • Receive phone calls and redirect them when necessary

  • Organize correspondence, memos and forms

  • Maintains a variety of forms, employment files and records (e.g. applicants, new hire packet, handbooks, applications, etc.) for the purpose of ensuring the information and complying with mandated requirements.

  • Monitors a variety of processes (e.g. applications, eligibility, background checks, clearances, etc.) for the purpose of ensuring efficient processing of applicants

  • Supports classified personnel for the purpose of providing assistance with their functions and responsibilities.

  • Continuously organize and maintain a filing system

Personnel Assistant requirements are:

  • 2+ years' experience of working on a Secretary or Administrative Assistant position

  • Significant experience with office organization and optimization

  • Good practical experience with MS Office

  • Excellent multi-tasking and time management skills

  • Strong written and verbal communication skills

  • Responsibility, integrity and professionalism

Job Type: Full-time

Salary: $18.00 to $20.00 /hour